Stakeholder information

Event Details

Event: Crace Christmas Carnival
Venue: Crace Recreation Park
Date: Saturday 7th December 2019
Time: 4:00pm – 8:00pm
Site map: Google Maps

Timing

1:00pm-3:45pm

  • Site access is available
  • Vehicles can be driven on site to set up a stall
  • Vehicles must leave the site by 3:30pm, unless it forms part of the stall (eg: Ice Cream Van)

4:00pm-7:30pm:

  • Market stalls
  • Food stalls
  • Face painting
  • Live music
  • Rides (jumping castles, teacup ride, giant slide)
  • Family picnic
  • A visit from Mrs Santa
  • Reptile zoo
  • Wine tasting

7:00pm-8:00pm:

  • Christmas Carols
  • Stallholders may begin to pack up as long as it does not interfere with the Carols
  • Amusement rides should lower volume of music if it is interfering with Carols, but may continue to operate

Stallholder notes

  • Our public liability insurance DOES NOT cover stallholders. If you can not provide a certificate of currency along with your stall booking, please discuss this with us ASAP.
  • Food vendors require appropriate food licensing.
  • You will need your own shelter (eg: marquee) and table(s).
  • Stall spaces are 3m x 3m (there is some flexibility, please get in touch if you need more space).
  • Stalls (including for food vendors) are NOT powered.

Weather

We will watch the extended weather forecasts as the event approaches and will advise stakeholders of any changes that arise.  If the event is cancelled, refunds will be available.

Event planning

Stage Progress
Permits granted Approved
Arrange extra mowing Requested
Arrange extra bins Outstanding
Amusement rides Confirmed
Live music including carols Confirmed
Stage hire Confirmed
Mrs Santa Confirmed
Children’s Entertainment Confirmed
Face Painting Confirmed
Sitemap Complete
Advertising Complete (continued corflute maintenance)
Stallholder list Confirmed (spots still available)
Food vendors Confirmed
Book generator and lights for stage Confirmed
On-the-day logistics and volunteers Information sent, volunteers still needed